Governance

Oversight Committee

  • Scott Campbell, University Registrar (co-chair)
  • Amanda Fijal, Executive Director, University Financial Aid & ESA Technologies (co-chair)
  • Tim Bauhs, Executive Finance Director, Campus and Student life
  • Will Greenland, Director of Institutional Analysis, Office of the President
  • Chris Guymon, Associate Dean, Graham School
  • Jay Ellison, Dean of Students, The College
  • Mike Kocelko, University Bursar
  • Kathie Koch, Executive Director of Administrative Services, IT Services
  • Martina Munsters, Dean of Students, Humanities Division
  • Beth Niestat, Director of Programs and Planning of Graduate Student Affairs, Office of the Provost
  • Lori Orr, Executive Director of Medical School Education, Pritzker School of Medicine
  • Michele Rasmussen, Dean of Students in the University
  • Oren Sreebny, Senior Director for Emerging Technologies and Communications, IT Services
  • Suneetha Vaitheswaran, Director of Business Information Systems, IT Services
  • Abbie Willard, Associate Dean for Career Services and Policy Initiatives and Interim Dean of Students, The Law School
  • Amy Wright, Registrar, Chicago Booth

(ex officio: Lynn Barnett, Director of AIS Project Management Office)

Faculty Advisory Committee

The Faculty Advisory Committee provides faculty perspective on functionality needs within the faculty self-service experience (i.e. course descriptions and time schedules, registration, course consent, wait lists, and grading). The committee discusses and guides the proposed academic policy changes that have been raised by area Deans of Students. These include:

  • Scheduling guidelines
  • Online grading policies
  • Graduate student registration timeline
  • Graduate level student course evaluations

Academic Advisory Committee

The Academic Advisory Committee, comprised of Deans of Students and Directors from each academic unit, will have significant influence on the direction of the Academic Information System project.  The charge of the Academic Advisory Committee is to:

  • Advise the Project Sponsors and the Oversight Committee on AIS policy implications;
  • Ensure that the AIS meets diverse requirements and policy needs;
  • Review and provide insight on policy-related questions or concerns that arise from implementation recommendations;
  • Direct policy-related questions or concerns to the Faculty Advisory Committee, as necessary; and,
  • Participate in the change management efforts of the AIS project by acting as a conduit to committee members’ academic units and departments.   

Technical Advisory Committee

The Technical Advisory Committee, comprised of information technology leaders from each academic unit and senior leaders from IT Services, will have significant influence on the direction of the Academic Information System project.  The charge of the Technical Advisory Committee is to:

  • Advise the Project Sponsors and the Oversight Committee on AIS technology implications;
  • Ensure that the AIS meets diverse requirements and technical needs;
  • Review and provide insight on technology-related questions or concerns that arise from implementation recommendations;
  • Participate in the change management efforts of the AIS project by acting as a conduit to committee members’ home units.

Student Advisory Committee

The Student Advisory Committee advises the project sponsors on functionality needs within the student self-service experience, and serves as a communications agent with the overall student population.

Representatives from the following academic units are involved:

  • Biological Sciences Division
  • The College
  • Graham School of Continuing Liberal and Professional Studies
  • Harris School of Public Policy
  • Humanities Division
  • Physical Sciences Division
  • Social Sciences Division
  • Social Service Administration

The committee is staffed by Scott Campbell, University Registrar, and Amanda Fijal, Senior Executive Director of University Financial Aid and Compliance.

Business Advisory Committee

Comprised of members representative of the business community that will utilize the new Academic Information System, the Business Advisory Committee is an integral part of the AIS Project Governance Structure.   The charge of the Business Advisory Committee is to:

  • Advise the AIS Project Sponsors and the Oversight Committee on business process impacts;
  • Counsel and coordinate with the AIS Project Team on matters specific to business process impact and redesign;
  • Review and provide insight on anticipated changes to business processes;
  • Assist in identifying both ideal and impracticable system configurations to minimize business process impacts;
  • Provide insight and perspective when multiple system configurations are determined to be feasible;
  • Identify and obtain participation of subject matter experts to contribute to business process analysis; and,
  • Participate in the change management efforts of the AIS project by acting as a conduit to committee members’ home units.

Academic Departmental Advisory Committee 

Members of the academic departments review and provide feedback to the AIS Project Sponsors, Oversight Committee, and Academic Advisory Committee.  The charge of the Academic Departmental Advisory Committee is to:

  • Review and provide insight on anticipated changes to academic processes;
  • Assist in identifying both ideal and impracticable system configurations to minimize academic impacts;
  • Identify and obtain participation of subject matter experts to contribute to academic process analysis; and,
  • Participate in the change management efforts of the AIS project by acting as a conduit to committee members’ home departments.